While UF encourages organizers of events and gatherings to continue looking for virtual alternatives, events and gatherings are allowed at all university properties in Florida on a gradual, controlled and phased basis.
Campus Event Request / Approval Process
Approval for requests for in-person activities will consider a range of factors, including: local public health conditions, the university’s capacity to execute safety and security protocols and the availability of space. Organizers seeking approval are required to submit COVID-19 safety plans. These can be submitted through the GatorConnect Event Permitting Systems online application process or through the UF/IFAS facilities or certain venues with delegated authority, listed below.
Registered Student Organization Requests
Registered Student Organization (RSO) event or permit requests should go through the Vice President for Student Affairs or through the GatorConnect Event Permitting System.
Requests for UF/IFAS Locations
Requests for UF/IFAS-controlled or occupied facilities – both on- and off-campus – require UF/IFAS administrative approval by local leadership and the relevant UF/IFAS dean. Events at county-owned facilities need agreement from both the county and UF/IFAS to host the event, and may require additional university event or permit approvals required by the Office of Business Affairs GatorConnect Event Permitting System.
Venues with Delegated Authority
A number of venues on campus have authority to approve events in that venue, subject to university requirements. Those looking to organize an event should contact the venue, whose staff can assist with additional event or permit requirements. A list of these venues can be found here:
Restrictions and Guidelines for Events
The following restrictions and guidelines will apply to approved in-person events and gatherings in university buildings. Every person coming to UF properties — whether a faculty member, a staff member, student, volunteer, vendor, or visitor — is expected to adhere to these policies:
These policies do not address instructional activities, University Athletic Association team practices and competitions, or RecSports programming and activities. However, ancillary events held in spaces controlled by the University Athletics Association or RecSports must follow these policies. UF-hosted and -sponsored in-person events and gatherings held at non-university properties must also follow the policies. Non-UF persons, groups, and organizations using university properties for in-person activities must accept responsibility for complying with these policies.
If the university determines that an event or gathering does not comply with these Campus Event and Gatherings Policies, the university reserves the right to:
- Deny or rescind the event organizer’s permission to use the venue (even if the event has already started); and
- Restrict the event organizer from reserving campus space in the future.
For more on UF's event policies, including rates, availability, and safety measures, visit our Events Resources page.
Frequently Asked Questions
- Will campus events such as football games, sorority, and fraternity rush resume without physical distancing for the Summer and Fall semesters?
Assuming the pandemic continues to diminish, physical distancing requirements will be relaxed in Summer B and the Fall term for extracurricular events. Updates on athletics are available on the university athletics page.
- Will I be able to participate in student organizations and other co-curricular activities and events? How will I know what is available?
Yes, students will have ample opportunity to participate in co-curricular activities in Spring 2021. The range of opportunities are broad and deep, including student activities and organizations, career success services, health and wellness, and inclusion and multicultural development. Students can engage in a variety of in-person events that are safe, physically distanced, and in accordance with CDC guidelines, along with continued virtual programming so all students can participate. Follow UF Student Life on Instagram and Twitter @UFStudentLife and visit the virtual student union at https://ufsa.ufl.edu/virtual-union/.
- Will the recreation center be open? Will there be intramural sports/events on campus?
Southwest Recreation Center and Lake Wauburg are currently open. For adjusted hours and guidelines, please visit UF Rec Sports.
- Will UF resume full, normal operations for the Summer B and Fall semesters?
Yes. Pending any unexpected developments, activities will accelerate in areas previously impeded by the pandemic. In-person classes will be at pre-pandemic capacities, employees will travel more on university business, students will resume study abroad experiences, laboratories and libraries will operate at full throttle, purchasing of supplies will increase, performances and other cultural experiences will blossom, etc. In short, we will resume UF’s rich academic, cultural, and athletic lifestyles. Physical distancing will be relaxed, although mask wearing may still be required.